10 Minute Guide to Outlook 97
- 24 -
Using Internet Services
In this lesson, you learn to create an Internet e-mail address, connect to the Internet, and get your Internet e-mail.
Setting Up an Internet Profile
There are many ways you can send messages in Outlook; the LAN (Local Area Network) is the most common method. You must add an Internet user profile to information services. To complete this task, you'll need to obtain information from your Internet service provider (ISP) on the host, your domain, account name and password, and so on.
Plain English:
ISP (Internet Service Provider) A commercial, educational, or government institution, for example, that provides individuals and companies access to the Internet.
POP3 (Post Office Protocol version 3) A set of rules used to download mail to your computer. Your ISP uses a POP3 host, or server, to get your mail to you.
SMTP (Simple Mail Transfer Protocol) A set of rules used to transfer Internet mail. Your ISP goes through an SMTP host, or relay, server to get your mail to you.
To set up an Internet Mail information service, follow these steps:
- 1. In the Inbox, choose Tools,
Services. The Services dialog box appears, with the
Services tab displayed.
- 2. Click the Add button, and the Add Service to Profile dialog box appears (see Figure 24.1).
Figure 24.1
Add the Internet service to your user profile.
- 3. Select Internet
Mail from the Available Information Services
list.
- 4. Click OK, and the Internet Mail dialog box appears. Enter the following information:
- Full Name Your name should appear in the text box;
if not, enter it.
- E-Mail Address Enter your address from your Internet
account (such as splumley@wvvaa.com).
- Internet Mail Server From your Internet Service
Provider (ISP), enter the name or IP address of the mail server running the POP3.
This address may be in number format (11.116.55.68) or in words (wvvaa.com).
- Account Name From your ISP, enter your POP3 e-mail
account name.
- Password From your ISP, enter your password.
- 5. Choose the Advanced Options dialog box if your ISP uses an SMTP host that is different from the POP3. In the dialog box, enter the name or number of your SMTP host and choose OK.
- 4. Click OK, and the Internet Mail dialog box appears. Enter the following information:
To set up the connection for Internet mail, follow these steps:
- 1. Click the Connection
tab in the Internet Mail dialog box and choose one of the following options:
Connect Using the Networ Connects to the Internet using a network (LAN) connection.- Connect Using a Mode Connects to the Internet using a modem.
Timesaver Tip: Dial-Up Networking Must Be Installed To use the modem connection to the Internet, you must have installed Dial-Up Networking with Windows 95 Setup. If you have not installed Dial-Up Networking, use Add/Remove Programs in the Control Panel to add it. If you're not sure if it's installed, open the My Computer window and see if the Dial-Up Networking folder is there.
- 2. If you chose to use the modem, you must
enter your ISP's designated Internet phone number in the Dial
Using the Following Connection text box. Click the Add Entry button to add the number. Then follow the directions
on-screen.
- 3. After adding the entry, Outlook returns to the Internet Mail dialog box. In the Connection tab, click the Edit Entry button. The Properties dialog box for the connection appears.
- 4. Enter the telephone number, the area code, and the country code (if applicable).
- 5. Choose the modem type and click the Configure button if you need to check your modem settings.
- 6. Click the Server Type, and the Server Types dialog box appears. Enter the options as dictated by your ISP.
- 7. You must configure TCP/IP before you can access the Internet. Click the TCP/IP Settings button, and the TCP/IP dialog box appears.
- 8. Enter the IP address and domain name server's addresses; if you're unsure, cleck with your ISP.
- 9. Click OK for each dialg box that's open. You must exit Outlook, log off, and then restart the program for the changes to take effect.
- 3. After adding the entry, Outlook returns to the Internet Mail dialog box. In the Connection tab, click the Edit Entry button. The Properties dialog box for the connection appears.
You must also make sure you've installed TCP/IP protocol to your computer. In the Control Panel, open the Networking option. In the Services tab, check the list for TCP/IP protocol; if it isn't there, click the Add button, add and confgure the TCP/IP protocol, and close the dialog box. You'll have to restart the computer for the changes to take effect.
Adding an Internet E-Mail Address
You can send e-mail messages to the Net from the Inbox in Outlook. You can enter the Internet address in a new message, in your address book, or in your Contacts list.
To enter an Internet e-mail address in a new message, simply type the address in the To text box. To enter the address in your address book, choose Tools, Address Book. (See Lesson 7, "Using the Address Book," for more information.)
To enter an Internet e-mail address, follow these steps:
- 1. Open
the Contacts folder, and create a new contact or open
an existing one.
- 2. Enter the Internet e-mail address in the E-Mail text box.
- 3. If you want, enter a second address in the E-Mail 2 text box.
- 2. Enter the Internet e-mail address in the E-Mail text box.
Plain English: Internet E-Mail Address An address that contains a user name and a domain name, separated by an "at" sign (@). Take, for example, the e-mail address splumley@wvvaa.com. In this address, splumley is the user name, and wvvaa.com is the domain name. The com part of the address is the domain name extension, which indicates the domain type (com represents a commercial institution).
Using Internet Mail
Most likely, you use Outlook over a LAN connection or a remote access connection (using a modem to access the server). When you add the Internet information service to your user profile, you can specify that Outlook check one or all services for new mail. To do so, choose Tools, Check for New Mail On and select the appropriate text boxes for the services you want to check, including the Internet. Checking multiple check boxes ensures that Outlook will get your mail from all sources.
To send mail over the Internet, create the message and click the Send button. Make sure you're using an appropriate Internet e-mail address.
Outlook dials the ISP's number you specify and displays a Connecting To dialog box as it accesses your ISP. You can click the Cancel button in this dialog box if you change your mind.
Outlook checks for messages and displays the Deliver Messages dialog box, informing you that it is sending messages and receiving messages. You also can cancel this dialog box by clicking the Cancel button.
As the connection continues, Outlook downloads your mail messages and sends any
messages with Internet e-mail addresses. Figure 24.2 displays the Inbox screen after
messages are collected from the Internet.
Figure 24.2
Read and answer Internet e-mail as you would any other.
In this lesson, you learned to enter an Internet e-mail address, connect to the Internet,
and get your Internet e-mail.
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